Copier Machines For Different Types of Offices

The needs of offices vary from business to business. A school will require a copier machine with different features than a construction company or a law firm. When leasing a copier for the office, it is important to keep such specific needs in mind to make the best decision. 

Law Offices

Law firms always need a copier in the office as most of the documents are printed out and copied at each stage of a case. A good copier can help with the productivity of the law offices by organizing the documents efficiently. The double-sided feature available on most copy machines is commonly used in law firms. The machine's duplex option helps print out lengthy court documents on both sides of a paper. This also helps reduce paper waste, making this option more environmentally friendly. 

The sorting feature available on most modern machines helps in organizing the documents into sets or groups. This feature is beneficial for a law office as they need to print out a large volume of papers for a case. The feature helps save time by sorting it into a set while printing. Some copiers also have the stapling feature available on them. 

The scan-to-email feature helps in sending the client files. Important documents related to a case can easily be sent to colleagues, partners, and courthouses. This helps in saving time as there is no need to transport the documents in person or through the mail.

Nonprofit Organizations

The scan-to-email feature is also popular among nonprofit organizations like charities. Service groups etc. email are easier to send to a board member or a donor request. They are also cheaper than regular mail. Email save up paper and extra cost spent on materials like stamps and envelopes. 

The automatic document feeder feature helps save employees time as no one has to stand by the machine while printing out multiple copies of documents such as flyers.  

Schools

Copiers are used in schools and colleges. Teachers use it to print out and make copies of the schedule, lesson plans, and student handouts. The hole-punch feature makes three-hole punches in documents, so they are easy to keep in a binder and files. Copiers that have the stapling feature help teachers work more efficiently as they can easily staple and organize multi-page documents. Another feature is the folding feature that can help in the making of exam booklets. These features help the educators in saving time as they do not need to these tasks manually as long as a machine can do them.

The newer models of office copiers are easy to use and come with instructions that can be followed without any extensive training. When choosing to buy or leasing a copier, choose the model that has the feature that you will need in the office. Other factors to consider are the number of employees that will be using the machine, office size, and last and perhaps the most important, budget. 

The concept of 'going green' is not new. It is a well-known fact that the strategic decision is being taken by many companies to use eco-friendly appliances and products. Such technologies also help the offices in lowering operational costs and saving money. 

Eco-friendly Copier Technologies

The overall day-to-day costs of a business can be reduced by making the right and well-thought-out decision when buying or leasing a photocopier. When looking at the features and functionality of the machine, you may stumble upon a new category of office equipment knowns as environmentally responsible technologies. 

Importance

Some of the environmentally friendly copiers are very expensive. Toshiba Loops copiers system costs more than $17,000. The Loops claims to cut down the carbon dioxide emission by almost 60%. Some of the smaller office color printers cost significantly less, that is, $599 for a 40 ppm to $4999 for a 44 ppm multifunction printer for a large office. If you cannot afford to buy brand-new copy machines, you always have the option of leasing an office copier machine.

Top five benefits of an eco-friendly photocopier:

• Decrease air pollution.

• Reduce energy costs.

• Cut down on equipment failure rate.

• Increase copier equipment lifespan.

• Save money on office paper costs.

Eco-friendly photocopiers and other machines are designed to reduce the harm to the environment and also reduce the cost of the business in the long run. After the initial investment that goes into buying the equipment, the business gets to save money. For example, Xerox machines come with cartridge-free Solid Ink. Its function is to reduce the operating cost. It is also designed to last longer than an average cartridge, so the replacement cost is also saved.

This entire discussion shows that there are many different types of copier machines and eco-friendly copy machines available in the market that you can lease from a reliable copier company.

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